While reading a grant application or RFP, frequently I wonder the following (often in quick succession):
Have I not had enough coffee today?
Where are the bullet points…the simple language…?
WHO. WROTE. THIS?
Why?
Novice to experienced writers, I know we’ve all questioned ourselves while digging into a grant application.
Like unboxing an IKEA product, grant writing often begins with a sense of optimism. You have all the pieces in front of you—the application guidelines and a brilliant project or organizational mission. However, as you dig deeper, you realize the instructions are not as straightforward as you’d hoped.
So, below is some advice for grant writing and assembling your beautiful new coffee “Üusfelt” table.
#1: Don’t let the technical terms intimidate you.
Every field has its jargon. Its inner speak. Do not judge yourself for not knowing the intricacies of a particular funder, opportunity, or content area. The writers of an RFP are often experts, and sometimes that knowledge leads to less-than-clear writing. IKEA’s cryptic diagrams and lack of verbal instructions is an inner speak none of us will ever master.
#2: Find the missing pieces.
Most grant applications have standard asks. Generally, you’ll need info about your organization, people, project/program, evaluation methods, and budget. Of course, there’s variation. But if you can’t find where to write about those standard elements, keep re-reading. Much like realizing you’re short a few screws for your Üusfelt table, triple-check each section like you’d shake out that empty plastic bag, just to be sure.
#3: Don’t question your sanity, intelligence, or worth. Find support.
Grant-writing is an opportunity to do a deep dive on a whole range of interesting things. If you can embrace a beginner’s mindset, you’ll feel less intimidated and more curious. In this space, you can feel sane, smart, and worthy.
But under time pressure it’s easy to judge yourself for not understanding instructions. When your in-laws are about to visit, and the table isn’t done. IKEA tells you to call them if you get stuck. With a grant application, do not hesitate to reach out to your colleague to review the application or double-check the questions. Ask for help. You’re not alone.
Despite the challenges of grant applications and IKEA products, it sure feels good when the table stands upright and you get the confirmation email that the application has been submitted.
And so you put your feet up on the table, relaxed in knowing that you’ve put your best work into the hands of the right opportunity.
